Administrative Assistant

Company: Thermo Trol Systems Inc
Location: Virginia Beach
Posted on: May 1, 2025

Job Description:

Description: - Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Duties to include: - answer phones and transfer to the appropriate staff member - take and distribute accurate messages - greet public and clients and direct them to the correct staff member - coordinate messenger and courier service - receive, sort and distribute incoming mail - monitor incoming emails and answer or forward as required - prepare outgoing mail for distribution - fax, scan and copy documents - maintain office filing and storage systems - update and maintain databases such as mailing lists, contact lists and client information - retrieve information when requested - update and maintain internal staff contact lists - co-ordinate and maintain staff administrative records such as staff vehicles, staff phones and company credit cards - type documents, reports and correspondence - organize travel arrangements for staff - co-ordinate and organize appointments and meetings - assist with event planning and implementation - monitor and maintain office supplies - ensure office equipment is properly maintained and serviced - perform work related errands as requested such as going to the post office and bank - keep office area clean and tidyRequirements: - High School Diploma or equivalent - business college training an advantage - previous office experience - competent computer skills including MS Office or equivalent - internet skills including use of e-mails, group messaging and data collection - numeracy and literacy skills




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Keywords: Thermo Trol Systems Inc, Hampton , Administrative Assistant, Administration, Clerical , Virginia Beach, Virginia