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Administrative Office Manager

Company: Virginia State Government
Location: Hampton
Posted on: February 13, 2020

Job Description:

Position InformationJob DescriptionThe Administrative Office Manager is distinguishedfrom the Office Supervisor in that the Administrative Office Managersupervises Office Supervisors and manages a variety of administrativeprograms. The Administrative Office Manager is distinguished from theAdministrative Services Manager in that the latter is responsible formanaging not only the office support and administrative programs but allthe agencys technical administrative programs such as finance, humanresources, computer operations, facility management and contractadministration.Plans and coordinates administrative and office support activities such as record keeping, mail distribution, receptionist, and other office support services; Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance; Analyzes financial data and monitors budget expenditures; Provides information and answers questions relating to audits financial records or activities; Processes various documents; Responds to data system problems; May oversee or perform information systems technical support and systems security functions; Maintains inventory; Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave; and supervises office supervisors and other administrative staff.Minimum QualificationsConsiderable knowledge of office and administrative practices, policies and procedures as related to assigned program and office support activities; spelling, grammar and punctuation; office terminology, procedures, and equipment technology and office software programs;Skill in operating a personal computer, printer, scanner, and a variety of standard office machines and equipment.Skill in performing basic maintenance of computer system and general office equipment to include some troubleshooting of automation equipment problems.Demonstrated ability to organize information and develop/maintain records in various formats; communicate effectively both orally and in writing; follow written and oral instructions; multi-task; establish and maintain effective working relationships with coworkers, customers, other public and private agencies, and the public sometimes under stressful situations; collect and disseminate information; file alphabetically or numerically; proofread; type from clear copy or draft; make minor decisions in accordance to regulations and established practices; advise and interpret policies and procedures in researching and resolving inquiries, requests and complaintsPreferred QualificationsAssociates degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.Experience with benefits programs preferred.Working Title: Administrative Office ManagerRole Title: Local-ClassifiedJob Open Date: 02/07/2020Job Close Date: 02/21/2020Open Until Filled: NoIs this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: NoHiring Range: $30,828- may be higher depending upon qualificationsAgency: Dept of Social Services - Local (765-01)Agency Website: www.dss.virginia.govLocation: Northampton - 131Position Number: 00062Job Posting Number: 1063269Type of Recruitment: General Public - GDoes this position have telework options?: NoBilingual/Multilingual Skill Requirement/Preference: NoJob Type: Full-Time (Salaried)Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1Pay Band: 06

Keywords: Virginia State Government, Hampton , Administrative Office Manager, Executive , Hampton, Virginia

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