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Contract Analyst

Company: Hampton Roads Transit
Location: Hampton
Posted on: May 3, 2021

Job Description:

Salary Range: $63,000 - $67,000

Works under the general supervision of the Director of Budget & Financial Analysis. The Contract Analyst is responsible for analyzing and reconciling contract activity for the Agency in Microsoft Dynamics 365 financial system (D365). The Contract Analyst works in a team as well as independently, both with and without consultant support, and is seasoned in conducting results-driven complex data analysis. This position works closely with Project Managers, the Office of Program & Project Excellence (OPPE) and Procurement.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

  • Performs key process of contract value reconciliation to the financial system.
  • Collects, examines, analyzes, and verifies contract value information by reviewing related documents, policies, reports, financial statements, and other written materials.
  • Conducts review to analyze and evaluate the performance of financial processes systems to identify risks, areas for improvement, and to ensure the Agency complies with all relevant regulations, laws, and standards.
  • Makes recommendations for improving existing policies, procedures and operating methods.
  • Monitors financial status of contract spending in Operating and Capital Budgets and advises the Project Manager & Procurement of inconsistencies with contract value and/or anticipated overruns.
  • Establishes financial databases and spreadsheets relating to operational budgets and costs, project scopes, and capital expenditures. Aids in the management, monitoring, and status of contract budgets directly with the Project Manager and Procurement.
  • Ensures all agency contracts are associated with a valid Purchase Agreement & Purchase Order in Microsoft Dynamics 365.
  • Supports Project Managers in the requisitioning process to ensure coding is consistent with active contracts.
  • Ensures Requisitioning Tailored Procedure Document (TPD) is up-to-date, and Project Managers are trained periodically.
  • Verifies invoice payments are associated with correct purchase order values; coordinates with Procurement/Accounting to ensure any necessary corrections are made in D365.
  • Ensures contract change orders and other contract modifications are reflected accurately in D365 and communicated to Project Manager, OPPE and Procurement.
  • Creates and presents oral/written reports/recommendations within areas of assigned responsibility.
  • Creates process maps & detailed policy and procedure documents outlining areas of assigned responsibility.
  • Manages records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
  • Responsible for maintaining a general awareness of HRT's EMS.
  • Responsible for handling all related job responsibilities in accordance with HRT's Environmental Policy, relevant EMS Standard Operating Procedures, and Emergency Management Plan.
  • Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, drug and alcohol audits, independent audits, state audits, EEO Program audit, etc.
  • All other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

  • Requires the ability to perform financial, statistical, comparative analyses of contract documentation and data and make sound conclusions and recommendations.
  • Perform accurate mathematical calculations.
  • Prepare clear, concise, and complete reports and other written materials.
  • Ensure timely submission of required reports.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
  • Able to multitask, prioritize, and manage time efficiently.
  • Communicate clearly and timely.
  • Exercising sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work.
  • Must be a strong team player and leader with excellent interpersonal and problem-solving skills. Possess excellent analytical and communication skills. Work and travel outside regular business hours may be required. Must have an in-depth understanding of concepts of business culture, systems, and processes, and must demonstrate the ability to develop such an understanding within and about HRT.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is required. Basic problem-solving skills associated with software applications is expected. Software usage relevant to job duties will be evaluated.

Software applications:

Candidate must be proficient in MS Dynamics 365, Word, Excel, Outlook, and PowerPoint.

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Position requires any combination of education and/or experience equivalent to a minimum of a bachelor's degree from an accredited four-year college or university in Accounting, Business Administration, Finance, Public Administration, or other related fields.

Required Experience:

Minimum of five years' work experience in procurement, accounting, budgets, or any combination within Finance.

Licenses or Certificates:

Virginia Driver's License

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime. Work and travel outside regular business hours may be required.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: 757-222-6000

Email: careers@hrtransit.org

Equal Opportunity Employer, including disabled and veterans.

If you want to view the EEO is the Law poster, please choose your language:

Keywords: Hampton Roads Transit, Hampton , Contract Analyst, Other , Hampton, Virginia

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