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Secretary (OA)

Company: Department of Veterans Affairs
Location: Hampton
Posted on: June 13, 2021

Job Description:

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  • Duties

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Duties

Summary

The Secretary for Spinal Cord Injury performing a variety of administrative duties which support both the work of the chief, SCI/D service, Administrative Officer and SCI/D nursing staff.

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Responsibilities

The incumbent will gather and interpret data to formulate reports, plans, letters, memorandum, and prepare a variety of specific working documents and forms, such as spreadsheets, graphics and other similar products. Assists the chief prepare personnel action plans, schedule performance appraisals, rounding etc. He/she ensures the documents are submitted to HR in a timely manner. Generates SCI monthly on call schedule. Organizes and maintains all service MCMs, policies and manuals. Acts as the primary timekeeper This position will assist the Service Chief in evaluating the success of the program. The incumbent will evaluate reports produced by the management of information coordinator to assist the chief in making decisions and determining programs goals are met. For instant is the program meeting annual exams metrics, clinic access etc.

Work Schedule: Monday-Friday; 8:00am-4:30pm

Compressed/Flexible: NA

Telework: NA

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/PD028720

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

0318 Secretary

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • 40 Word Per Minute (Resume must support)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/21/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Evaluate reports produced by the management of information coordinator to assist the chief in making decisions and determining programs goals are met. For instant is the program meeting annual exams metrics, clinic access etc. .

You will be rated on the following Competencies for this position:

  • Attention to Detail
  • Clerical
  • Control of Funds
  • Customer Service

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: This work is mainly sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required.

Work Environment: Work is typically performed in offices, meeting rooms, or similar settings involving everyday risks or discomforts. The work area is usually an adequately lighted and climate-controlled office. Infrequently, work must be performed offsite or outdoors, for example when attending an outreach event.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Keywords: Department of Veterans Affairs, Hampton , Secretary (OA), Other , Hampton, Virginia

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