Account Clerk II

Company: City of Hampton, VA
Location: Hampton
Posted on: November 19, 2021

Job Description:

Function Performs a variety of complex, responsible clerical and technical support work involving the preparation and maintenance of manual and automated fiscal records, reports, and accounting related work. Examples of Work * Completes payroll entries into the Infinium system for permanent full-time, permanent part-time and WAE personnel. Receives reports from supervisors and ensures that all information regarding hours worked, to include overtime, and leave hours taken is accurate. Verifies accuracy of sick and annual leave accrued and taken by departmental employees. * Prepares financial reports and maintains records of materials, equipment, time schedules and costs. Prepares purchase orders, supply requisitions and invoices. Monitors budget for open purchase orders. * Maintains records and statistics and completes reports on a variety of subjects. Maintains records on accounts payable and posts to proper accounts. Investigates and reports irregularities, enters data into computer. * Maintains general and subsidiary revenue and expenditure records, verifies that receipts and payments are in order and properly coded prior to posting; posts entries from supporting records; makes adjusts entries; balances against other records and prepares reports from such records. Prepares and makes journal entries. * Performs a variety of clerical duties; maintains files, types a variety of forms, rosters, reports, memorandums, etc. Ensures completeness and accuracy of all information. * Answers telephones, greets and assists visitors. Determines nature of business, resolves complaints and answers questions involving complex issues or refers matter to the appropriate person for resolution. Responds to a variety of requests and inquiries from internal and external customers. * Reviews responses to bids or requests for proposals to determine accuracy and completeness; prepares spreadsheets for the proper analysis and evaluation of responses. Responds to basic questions regarding bids or requests for proposal. * Performs other related duties as required. Qualifications Graduation from high school or successful completion of GED, preferably supplemented by business school or college coursework in accounting or bookkeeping. Associates degree in accounting or business management highly desirable. Considerable experience in accounting, bookkeeping which involves data entry and automated record keeping. Some experience in municipal government accounting preferred. Exceptional customer service skills. Must be able to perform mathematical computations with speed and accuracy. Proficiency in use of personal computer with thorough knowledge of Microsoft Office software to include Word, Excel, and Access. Ability to interpret policies and procedures. Ability to follow complex oral and written directions. Ability to prepare complex fiscal reports. Some knowledge of the financial principles underlying State and City laws and regulations pertaining to City government. Must be able to establish and maintain effective working relationships with other employees and the general public. May be required to possess a valid Motor Vehicle Operator License and have a satisfactory driving record based upon the City of Hampton criteria. An acceptable combination of education and experience that qualifies the applicant may be substituted for the more specific requirements outlined above. Features Performs duties under general supervision of designated departmental staff. Must be able to interact with the public in an effective and courteous manner. Must be able to independently perform administrative tasks with minimum supervision. Requires mental flexibility and the adaptability of heavy cyclical workloads. This position is non-exempt.

Keywords: City of Hampton, VA, Hampton , Account Clerk II, Other , Hampton, Virginia